Section 20.2 - Record of Attendance
The purpose of this Section is to confirm the obligation of the appointing authority to require that a record of attendance be maintained for each employee.
All employees subject to the Attendance Rules are covered by this Section.
Record of Attendance
An adequate and accurate record of attendance must be maintained for each employee.
See related contract provision C-1
Subject to the approval of the Department of Civil Service, the appointing authority may exempt certain employees (positions) from maintaining a detailed record of actual hours worked.
See related contract provision C-2
The detailed record of attendance maintained by employees not exempted from this provision shall be in the nature of a time record of actual hours worked, leave credits used and absences not charged to leave credits. It must show the times of arrival for duty at the beginning of the workday and following lunch, and the times of departure for lunch and at the end of the workday.
Employees who have been exempted from maintaining a detailed time record are not required to record the actual time of arrivals and departures but they must maintain a positive record of daily presence and absence and leave credits earned and used. Such record should be sufficient to serve as a basis for payment of salary.
Exempting Employees from Maintaining Detailed Record of Attendance
In order to exempt certain employees (positions) from maintaining detailed records of attendance, the appointing authority must submit a list of the positions for which exemption is requested, as well as any proposed changes in previously exempted positions, to the Department of Civil Service for approval. Employees exempted from the maintenance of such records are ineligible to earn overtime and normally are not subject to tardiness penalties.
Employees exempted by the Division of the Budget from earning overtime are not, however, automatically exempted from keeping a detailed time record. Timekeeping exemptions must be approved by the Department of Civil Service.
Some of the factors considered when exempting employees (positions) from keeping detailed time records are:
Employees may not be exempted from keeping detailed time records on the basis of seniority or length of service.
Department of Civil Service approval of agency requests to exempt employees (positions) from the requirement of maintaining time records of actual hours worked should be reported to the Division of the Budget by the requesting agency.
Falsification of an employee's attendance or time record constitutes a serious violation of the Attendance Rules and may serve as a basis for disciplinary action.