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1000 Recruitment

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1600 Interviewing & Hiring

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3000 Appendix


State Personnel Management Manual
Advisory Memorandum # 07-03

1000 Recruitment
1800 Appointments

November 30, 2007

TO: Department and Agency Personnel, Human Resources, and Affirmative Action Offices
FROM: Judith I. Ratner, Counsel
SUBJECT: Employment Eligibility Verification Form (Form I-9)

This Advisory Memorandum updates State Personnel Management Manual Advisory Memorandum #05-03, dated August 5, 2005, located in Sections 1000 and 1800. Note on both copies of the 2005 Memo that this Advisory Memorandum should be consulted.

The U.S. Citizenship and Immigration Services (USCIS) of the Department of Homeland Security has updated the Employment Eligibility Verification Form I-9.

Please note the following changes to the Form I-9 process:

  • Five documents have been removed from List A of the List of Acceptable Documents:

Certificate of U.S. Citizenship (Form N-560 or N-561);
Certificate of Naturalization (Form N-550 or N-570)
Alien Registration Receipt Card (I-151);
Unexpired Reentry Permit (Form I-327);
Unexpired Refugee Travel Document (Form I-571).

  • One document was added to List A of the List of Acceptable Documents:

Unexpired Employment Authorization Document (I-766).

  • All Employment Authorization Documents with photographs have been consolidated as one item on List A:

I-688, I-688A, I-688B, I-766.

  • Instructions regarding Section 1 of the Form I-9 now indicate that the employee is not obliged to provide his or her Social Security number in Section 1 of the Form I-9, unless he or she is employed by an employer who participates in E-Verify.
  • Employers may now sign and retain Forms I-9 electronically. See instructions on page 2 of the Form I-9.

A copy of the current Form I-9 (with a revision date of 06/05/07) is attached. The Form and information regarding the Form I-9 employment eligibility verification process is available for download from the USCIS website at .

As of November 2007, appointing authorities should use the new Form I-9 for all future hires and for all current employees who are required to re-verify or complete a new Form I-9. Current employees who are not required by law to re-verify or complete a new Form I-9 do not need to complete this Form.
Personnel offices should destroy all previous blank versions of Form I-9 in their possession.

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