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NEW YORK STATE DEPARTMENT OF CIVIL SERVICE
State Personnel Management Manual
Advisory Memorandum # 89-02
| 1400 Eligible
Lists |
January 27,
1989
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Policy Bulletin No. 82-01 Policy Bulletin No--88-92
issued on October 15,1982 announced new policies concerning the interdepartmental
promotion list rights of employees who accept permanent transfer, appointment
or reinstatement to a different agency.
Part of that policy was to announce the process by which
employees could request to have their names changed to the appropriate
department list by using form S211.1 (Request to change Individual Status
on Interdepartmental Promotion Eligible Lists). This is a reminder to
agencies to have copies of this form available, and to inform employees
that they can request this change.
On page two of this memo Below is a table which summarizes
the policies which were announced in 1982. The table has been revised
to include those cases of employees changing promotion units within an
agency, but the policies have not changed. The table is useful as a quick
reference, however, when applying these policies, the following points
should be kept in mind:
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After the examination" means after the written
test, after the filing period closes for a T&E, or after the first
date of oral testing, depending on which is the first part of the
examination.
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Upon completion of probation in the new agency, (when
the employee has changed appointing authorities) the employee no longer
has departmental promotion list rights in the former agency.
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An employee who has resigned from his/her former
position in the former agency no longer has departmental promotion
rights in the former agency.
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Employees' names continue on the "general portion"
of the list regardless of on which departmental list, if any, their
names may appear.
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Employees who return to a former agency may request
to have their names restored to any lists from which their names had
been removed.
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Employees' names may not appear on the departmental
lists for more than one agency unless the transfer was involuntary
(pursuant to Rule 5.8, or §70.2).
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For a supply of the form S211.1, please write to
the Mail and Supply Unit, New York State Department of Civil Service,
Alfred E. Smith State Office Building, Albany, NY 12239.
Promotion unit eligible list status for employees who change
appointing authorities or promotion units as a result of permanent appointment,
transfer or reinstatement.
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IF THE CHANGE OCCURS
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AND
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THEN
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PRIOR TO THE EXAMINATION
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THE CHANGE
OCCURS BEFORE FILING
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THE EMPLOYEE'S
NAME WILL
APPEAR ON THE NEW
PROMOTION UNIT LIST IN SCORE ORDER
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THE CHANGE
OCCURS AFTER FILING
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THE EMPLOYEE MAY REQUEST
TO HAVE HIS/HER NAME
PLACED ON THE NEW
PROMOTION UNIT LIST IN
SCORE ORDER
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AFTER THE EXAMINATION
BUT BEFORE THE LIST IS
ESTABLISHED
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THE EMPLOYEE IS PROBATION
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THE EMPLOYEE'S NAME
ON REMAINS ON THE LIST
FOR THEIR FORMER AGENCY/FORMER PROMOTION UNIT
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THE EMPLOYEE HAS COMPLETED
PROBATION
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THE EMPLOYEE MAY REQUEST
TO HAVE HIS/HER NAME
PLACED ON THE NEW
LIST IN SCORE ORDER
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AFTER THE LIST IS ESTABLISHED
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THE EMPLOYEE IS ON PROBATION
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THE EMPLOYEE'S NAME
REMAINS ON THE LIST FOR
THE FORMER AGENCY/UNIT*
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PROBATION COMPLETED
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EMPLOYEE HAS NOT SERVED 26
WEEKS
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THE EMPLOYEE'S NAME APPEARS
ONLY ON GENERAL PORTION OF AN IDP LIST/FORMER PROM. UNIT LIST
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EMPLOYEE HAS SERVED AT LEAST
26 WEEKS IN NEW AGENCY/PROM UNIT
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THE EMPLOYEE MAY REQUEST TO
HAVE HIS/HER NAME PLACED ON THE NEW IN SCORE ORDER
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[Employees who are reassigned should have their
names immediately placed in score order on their new promotion unit lists.
[*Note: This does not mean however that the name
remains in all cases. Candidates are only eligible for one
permanent, full-time appointment from an eligible list. Therefore, if
the employee is appointed to a different agency from the general portion
of an IDP list, their name is removed from their former agency's departmental
portion of that list. If they fail probation/ or request to return during
their probationary period they must be restored.]
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