The Americans with Disabilities Act prohibits medical inquiries at the
pre-employment stage. In accordance with Section 2620 (F), Preplacement
Physical Examinations, of the State Personnel Management Manual, all agencies
must provide a candidate with a bona fide conditional offer of employment,
before he or she can be referred to the Employee Health Service (EHS)
for a preplacement medical and/or physical examination for those titles
with established physical/medical standards. A revised EHS-769 (10/02L), Preplacement Physical Examination Request
form, has been designed which now contains an affirmation by the agency
that the candidate for whom they are seeking such physical examination
has been given a conditional offer of employment. Effective immediately,
all agencies are required to complete this form in order to request a
preplacement physical examination. The completed request form must be
received by EHS prior to the time of the candidate's examination. In the
absence of such appropriate documentation, candidates who appear at EHS
for a preplacement examination will not be examined. Included with this mailing for Personnel Offices only are several copies
of the revised EHS-769, Preplacement Physical Examination Request form.
This form must be used. It may be photocopied. This form can be sent to
you electronically by contacting EHS at JAP@CS.STATE.NY.US. If you have any questions regarding this Advisory Memorandum, please
contact the EHS Medical Review Unit at (518) 457-5441 or at the e-mail
address listed above.
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