1400 ELIGIBLE LISTS
1470 PLACEMENT ROSTERS
[The use of these rosters has been largely supplanted
by Agency Reduction Transfer Lists. See the Policy Bulletins in 2200
Separations & Leaves.]
.1 BACKGROUND AND PURPOSE
Generally, placement rosters contain the names of permanent employees
of New York State who may be affected by future abolition of positions,
reductions in force, mandated reassignments, or reorganizations. Placement
rosters are established to provide employment opportunities prior to layoff
and reduce the number of employees who must be suspended or demoted as
a result of a layoff. The names of certain permanent employees are placed
on placement rosters pursuant to CSR 5.8.
.210 Establishment and Duration
- Placement Rosters are established when deemed appropriate by the
Department of Civil Service.
- Unlike regular examination eligible lists which are established
as of a specific date, the names of permanent employees are interfiled
on placement rosters as soon as the Department of Civil Service determines
that they may be potentially affected by layoff, but not more than
six months prior to the date of layoff.
Employees' eligibility for appointment from a placement roster continues
only up to the date of layoff. The names of placement roster eligibles
may be inactivated or removed by the Department of Civil Service before
this date as described in .230 below.
.220 Placement of Names and Ranking
- The names of eligibles will be placed on placement rosters for their
current permanent title. Additionally, their names may be placed on
placement rosters for similar titles at a similar salary grade level.
- The names of eligibles added to placement rosters are interfiled
regardless of when they are scheduled to be laid off, or regardless
of the layoff unit in which they are currently employed.
The names of eligibles on placement rosters are not ranked. Any eligible
on a placement roster may be considered for appointmen
.230 Removal and Restoration of Names
.231 Effect of Declination
*A. The names of eligibles who decline or fail to reply to an offer
of employment from a placement roster certification shall be removed
from the placement roster in the same manner as for preferred lists.
B. The names of eligibles who have not been appointed prior to layoff
shall be removed from the placement roster and be placed on preferred
lists and reemployment rosters for all titles and locations for which
they were originally eligible regardless of any declinations of employment
resulting from certifications of the placement roster.
.232 Eligibles who are Reemployed
The names of eligibles who are appointed in a position in New York State
Government are removed from active certification of the placement roster,
in the same manner as for preferred lists. (See 1450.232.)
In addition, their names continue in inactive status on the appropriate
preferred lists and reemployment rosters after the date of layoff.
.233 Eligibles whose names have been removed from the placement roster
due to declination or failure to reply may request cestoration prior
to the date of layoff.
.240 Certification Limitations
.241 Certain eligibles may have their rights to be certified on a
placement roster restricted by law, rule or policy.
- Eligibles who will have their names placed on preferred lists
pursuant to CSR 4.11 or 4.12 and who will be permanently reinstated
or returned to a lower level position are eligible for certification
from the placement roster only to positions in their layoff unit.
- Eligibles who are serving part-time, and as of the date of
layoff will not have served full-time in their title, or who will
not have at least one year of permanent part-time service prior
to their layoff, are restricted to certifications of the placement
roster for part-time reemployment.
- Eligibles may request that their names be restricted from specific
certifications of the placement roster for good cause (See 1450.
- The Department of Civil Service may restrict the names of
eligibles who have resigned, or who have been terminated during
probation from a position to which they were appointed as a
result of a certification of a placement roster. (See 1450.440.
.240 Temporarily Inactive Status
Eligibles may request to have their names temporarily inactivated on
the placement roster. If the request is approved, their names will continue
in inactive status on the preferred list and reemployment roster after
the date of layoff unless and until eligibles request their names be reactivated.
.410 Certification, Canvassing, Interviewing and Reporting Results of
Canvass of Placement Rosters
- The procedures for certification of placement rosters are nearly
identical to those described for preferred lists. (See 1450.410.
- Agencies must use form S-290.2; Placement Roster Canvass letter,
when canvassing a placement roster.
- Where appropriate, the Department of Civil Service may authorize
an agency where a layoff is scheduled to occur to maintain and certify
placement rosters of their own employees identified for layoff.
.420 Appointments from Placement Rosters (See also 1800
- Any eligible whose name appears on a placement roster certification
may be appointed.
- Appointments from a placement roster certification must be made
with an effective date within 60 days from the date of the certification,
and must precede the date of layoff.
- All eligibles appointed from a placement roster certification must
serve the same probationary period as if they had transferred to the
- See the appropriate section of the payroll manual for the processing
and coding of PR-75's.
.430 Restriction, Limitations and Exceptions
The procedures for placement rosters are nearly identical to those for
preferred lists. (See 1450.430.
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