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State Management Personnel Manual

0800 Classification and Compensation

0870(A) INCREASED HIRING SALARIES - SECTION 130.4

.110 Statutory Authority

.111 Section 130.4 of the Civil Service Law provides that the Director of the Division of Classification and Compensation may increase the minimum salary of a class, called an Increased Hiring Salary, whenever it is determined that it is impracticable to recruit for positions in that class at the hiring rate of the salary grade in one or all areas or locations of the State.  All such determinations are subject to the approval of the Director of the Division of the Budget.

.120 Purpose

.121 The purpose of Increased Hiring Salaries is to assist State agencies in the recruitment of qualified individuals to vacant positions in a particular occupation and/or geographic area. 

.130 Approved Special Salary Treatments

.131 The Division of Classification and Compensation has developed a Special Salary Treatment Search Engine that includes a “live” database of approved Increased Hiring Salaries (Section 130.4), Shift Pay Differentials (Section 130.6), and Geographic Pay Differentials (Section 130.7).  This database is the repository of Special Salary Treatment information.  The Special Salary Treatment Search Engine is an advisory tool only and should not be used to convey any "official" salary offer to any candidate.  For an "official" calculation regarding an existing approved Special Salary Treatment, contact the Office of the State Comptroller's Payroll Unit.

.2 PROCEDURE 

.210 Applications

.211 Section 130.4 authorizes applications for Increased Hiring Salaries from appointing officers.  Applications by State agencies should be submitted in accordance with New York STate Electronic Personnel System (NYSTEP) procedures detailed in the NYSTEP/TPM User Manual.

.212 All requests should include detailed information and documentation regarding:

  1. Recruitment difficulty for a class.
  2. Recruitment difficulty in a geographic area.
  3. Documentation of recruitment efforts made by an agency.
  4. Eligible list information (i.e., age of list, eligible candidates in the area).
  5. Vacancy and turnover data regarding a class.
  6. Salaries offered for similar positions by other employers in the same location and geographic area.

.220 Considerations

.221 Increased Hiring Salary determinations made with respect to one or more areas/locations require that all employees of such positions in the particular areas or locations affected who are receiving less than the newly approved minimum salary will have their salaries brought up to the new minimum salary for the area or location.

.222 An employee does not retain the benefit of an Increased Hiring Salary when that employee is appointed, transferred, or reinstated to the same title in another location where the increased salary has not been approved (Section 130.4(a) of the Civil Service Law).  Contact the Office of the State Comptroller's Payroll Unit regarding salary implications.

.223 Sections 130.4(b), (c), (d), and (e) of the Civil Service Law detail specific salary treatment for employees who are appointed, transferred, reinstated, or demoted to a different title and/or salary grade.  Contact the Office of the State Comptroller's Payroll Unit regarding salary implications.

.224 Further specifics and examples of the application of Increased Hiring Salaries can be found in the Office of the State Comptroller’s Salary Manual (see previously listed web site).

.230 Review, Reassessment, and Rescission

.231 The Division of Classification and Compensation periodically reviews the appropriateness of previously approved Increased Hiring Salaries.  When appropriate and justifiable, the Director retains the statutory authority to either reduce or enhance existing Increased Hiring Salaries, or terminate (i.e., rescind) existing Increased Hiring Salaries and restore the hiring salary of a salary grade to the original hiring salary set forth in Section 130 of the Civil Service Law.


TM-65 - Replaces: All of Section 0800 Dated Prior to August 2008

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