1840 Voluntary Transfers in the State Service
.110 Legal Basis
Voluntary transfers are "
the change, without further examination,
of a permanent employee from a position under the jurisdiction of one
appointing authority to a position under the jurisdiction of another appointing
authority or to a position in a different title in the same or a higher
salary grade under the jurisdiction of the same appointing authority."
(Rule 1.2 (b)(1))
The several types of voluntary transfers are authorized by Sections 52.6,
70.1, and 70.4 of the Civil Service Law. Other types of transfers, commonly
referred to as "involuntary", and governed by Sections 70.2,
76.3, and 78 of the Civil Service Law and Section 5.8 of the Rules for
the Classified Service, are not discussed here.
.111 Voluntary transfers between administrative titles in the same
or related or collateral specialties which have substantially equivalent
tests or qualifications are permitted by Section 52.6 (c). Positions
considered administrative as defined by Section 52.6 (a) are those in
the occupational categories of law, personnel, budgeting, methods and
procedures, management, records analysis, and administrative research.
.112 Voluntary transfers within a title between appointing authorities,
or between titles for which there is not required an examination involving
essential tests or qualifications different from or higher than those
for the title held by the employee are permitted by Section 70.1.
.113 Voluntary transfers between titles where the employee has passed
an appropriate examination for the title to which transfer is sought
are permitted by Section 70.4.
.114 There is no provision in the law or rules for voluntary transfers
for other than competitive class employees, or for competitive class
employees to other jurisdictional classes, or for transfers on other
than a permanent basis.
.211 Voluntary transfers are an alternative to the use of eligible
lists for filling competitive class positions.
.212 It is the policy of the Department of Civil Service to encourage
voluntary transfers of eligible employees to promote career mobility,
where such transfers are in the best interests of the State.
.220 Limitations and requirements
.221 Each voluntary transfer requires:
- the consent of the employee, andthe nomination of
- the agency having jurisdiction over the position to which
transfer is sought, and
- that the employee serve a probationary period unless waived
by the agency at the time of transfer, and
- the approval of the Department of Civil Service.
.222 In addition to meeting the specific criteria required by
the relevant law and rules, all voluntary transfers are governed
by the following:
- * Transferees must be permanent in a competitive class position
and have had one year of permanent service at their current
salary grade. NOTE: Permanent service in a traineeship leading to the source title may be counted toward the one year requirement. Employees who have not completed probation may
transfer if otherwise eligible.
- The transfer may not be to a position more than two salary
grades or one M-grade higher than the position from which transfer
- Consecutive voluntary transfers for the same employee will
not be approved if they result in a net increase of more than
two S-grades or one M-grade without intervening examination.
NOTE: The examination associated with a 70.4 transfer is considered an intervening examination.
- Voluntary transfers will not be approved if a reemployment
list exists for the position to which transfer is sought except:
- if the highest ranking acceptor on the ranked reemployment
list is simultaneously appointed to the position left vacant
by the transfer, or
- if any acceptor is so appointed from an unranked reemployment
- Certain voluntary transfers to redeploy employees who may
be affected by layoffs may be permitted in the face of some
reemployment lists. See Policy Bulletin 98-01
in this section.
TM-71, Replaces TM-48; +=new; *=revised material; 6/15
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