Request for Proposals
Vision Plan Services
Request for Proposals
ENTITLED: "Vision Plan Services"
Release Date: June 14, 2021
Proposal Due Date:July 26, 2021, 3:00 p.m. ET
Attachment 3 has been Amended as of 7/6/2021.
Attachment 17 has been Amended as of 7/6/2021.
Official Responses to Offerors' Questions has been Amended as of 7/7/2021.
Important Notice: A Restricted Period under the Procurement Lobbying Law is currently in effect for this Procurement and it will remain in effect until State Comptroller approval of the resultant contract. During the Restricted Period for this Procurement ALL communications must be directed, in writing, solely to the Designated Contact as listed in Section 2 of this RFP and shall be in compliance with the Procurement Lobbying Law and the NYS Department of Civil Service "Rules Governing Conduct of Competitive Procurement Process" (refer to RFP, Section 2: Procurement Protocol and Process).
All inquiries, questions, filings and submission of Proposals must be directed in writing to:
NYS Department of Civil ServiceAttn: Office of Financial Administration, Floor 17
Agency Building 1, Empire State Plaza
Albany, New York 12239
E-mail: DCSprocurement@cs.ny.gov
Table of Contents
Request for Proposals
Appendix
APPENDIX A - Standard Clauses for New York State Contracts, dated October 2019
APPENDIX B - Standard Clauses for All Department Contracts, dated April 2020
APPENDIX C - Information Security Requirements, dated September 2020
APPPENDIX C-1 - Glossary for Appendix B & C, dated April 2020
Attachments
ATTACHMENT 1 - Offeror Affirmation of Understanding and Agreement
ATTACHMENT 2 - Procurement Lobbying Policy
ATTACHMENT 3 - Formal Offer Letter
ATTACHMENT 4 - Questions Template
ATTACHMENT 5 - NYS Department of Civil Service Debriefing Guidelines
ATTACHMENT 6 - Performance Guarantees
ATTACHMENT 7 - New York State Required Certifications
ATTACHMENT 8 - Non-Material Deviations Template
ATTACHMENT 9 - Subcontractors or Affiliates
ATTACHMENT 10 - Compliance with NYS Workers' Compensation Law
ATTACHMENT 11 - Freedom of Information Law Request for Redaction Chart
ATTACHMENT 12 - New York State Subcontractors and Suppliers
ATTACHMENT 13 - Offeror Attestations Form
ATTACHMENT 14 - Biographical Sketch Form
ATTACHMENT 15 - Non-Network Reimbursement Schedule
ATTACHMENT 17 - Participating Provider Network Access Summary
ATTACHMENT 18 - Offeror's Current Participating Provider Network File
ATTACHMENT 19 - Offeror's Participating Provider Quest Analytics Report
ATTACHMENT 20 - Enrollment Counts by Zip Code
ATTACHMENT 21 - Vision Plan Enrollment by Group
ATTACHMENT 22 - Distribution of Vision Plan Enrollees by Agency
ATTACHMENT 23 - Summary of Benefit Eligibility by Group
ATTACHMENT 24 - Summary of Covered Benefits by Group
ATTACHMENT 25 - Quarterly Performance Guarantee Report
ATTACHMENT 26 - Medical Exception Program Utilization
ATTACHMENT 27 - Monthly Paid Claims Data Report
ATTACHMENT 28 - Detailed Record Layout
ATTACHMENT 29 - Upgrade Program Utilization - Dresswear
ATTACHMENT 30 - Upgrade Program Utilization - Occupational
ATTACHMENT 31 - Claims Utilization Data from 2016 to 2020
ATTACHMENT 32 - Indemnity Utilization
ATTACHMENT 33 - Summary of Contact Lenses Covered by the Plan
ATTACHMENT 34 - NYS Police Respirator Insert Dispenser Instructions
Questions/Answers
Response to Questions - amended 7/7/2021
Vision 2018-2020 Claims by Bargaining Unit