Paid Family Leave -
New York State Employees
Effective January 1, 2018, New York's Paid Family Leave will provide paid time off to employees who need time away from their jobs to help them bond with a child, care for a close relative with a serious health condition, or help relieve family pressures when a family member is deployed abroad on active military duty.
The Paid Family Leave benefit is available for New York State Management/Confidential (M/C) employees in Bargaining Units 06, 18, 46, and 66. State employees in the Executive Branch who are represented by a union will have access to Paid Family Leave when the State and their respective union reach an agreement to provide the benefit to its members.
Paid Family Leave guarantees that employees will be able to continue their health insurance while on leave and return to their same or comparable job after their leave ends.
Paid Family Leave is available for up to eight weeks in 2018. Coverage increases to 10 weeks in 2019 and 12 weeks in 2021. Leave can be taken either all at once or in full-day increments.
All eligible employees are entitled to participate in Paid Family Leave.
- Full-time employees: If you work a regular schedule of 20 or more hours per week, you are eligible after working 26 consecutive weeks.
- Part-time employees: If you work a regular schedule of less than 20 hours per week, you are eligible after working 175 days, which do not need to be consecutive.
Employees are eligible regardless of their citizenship and/or immigration status.
Paid Family Leave benefits phase in over four years, beginning January 1, 2018. During 2018, employees can take up to eight weeks of Paid Family Leave and receive 50% of their average weekly wage (AWW), capped at 50% of the New York State Average Weekly Wage (SAWW). An employee's AWW is the average of your last eight weeks of pay prior to starting Paid Family Leave. The SAWW is updated annually.
Paid Family Leave Benefit examples for 2018 are available by visiting the New York State Paid Family Leave website.
New York's Paid Family Leave Program is employee-funded. Payroll deductions for M/C employees will begin on January 4, 2018 (Institution Payroll) and January 10, 2018 (Administration Payroll).
The 2018 payroll contribution is 0.126% of your weekly wage and is capped at an annual maximum of $85.56. If you earn less than the New York State Average Weekly Wage ($1305.92 per week), you will have an annual contribution amount less than the cap of $85.56, consistent with your actual weekly wages. For example, in 2018, if you earn $27,000 a year ($519 a week), you will pay 65 cents per week.
To estimate your deduction, use the payroll deduction calculator: Weekly Payroll Deduction Calculator.
M/C employees who wish to utilize Paid Family Leave benefits must notify their agency personnel administrators 30 days in advance (if practicable). If your agency's human resources office is with the Business Services Center (BSC), they will complete the employer section of the claim form. If you have any questions, contact the BSC Personnel Administration Unit at BSCPersonnelAdmin@ogs.ny.gov or (518) 457-4272.
Once employees have notified their agency personnel administrators of their intent to utilize Paid Family Leave, they are encouraged to call MetLife at 1-800-300-4296 to begin the process to receive benefits.
Alternatively, employees can begin the process by completing a claim form. Detailed instructions are provided on the back of each claim form.
To withhold federal taxes from your paid family leave benefit you must complete an IRS Form W-4S (Request for Federal Income Tax Withholding From Sick Pay) and submit it to MetLife with your initial claim form. To withhold New York State taxes, you must provide a written notice to MetLife specifying the dollar amount to be withheld from each weekly benefit check – you can use the New York State Paid Family Leave (PFL) State Tax Withholding Request Form for this notice.
Note: If you wish to withhold New York State taxes you must also withhold federal taxes. Questions concerning how much to withhold should be directed to a tax professional.
Note: M/C employees may receive PFL benefits either by check or direct deposit. Employees wishing to receive payment through direct deposit must complete and submit MetLife's Electronic Funds Transfer Form. No action is necessary if an employee prefers to receive payment through a check.
For all Paid Family Leave Requests:
- Employees must complete Part A of the Request for Paid Family Leave (MET-PFL-1), and then provide Part B of MET-PFL-1 to their agency personnel administrator to complete.
- Agency personnel administrators must return Part B of MET-PFL-1 to employees within three business days.
MET-PFL-1 — Request for Paid Family Leave
Employees must complete the other request forms specific to the type of leave they are taking, and supporting documentation.
For Child Bonding Requests:
- Employees must complete the Bonding Certification (MET-PFL-2).
MET-PFL-2 — Bonding Certification
For Family Care Requests:
- Employees must first ask their family member (the care recipient), or their authorized representative, to complete the Release Of Personal Health Information Under The Paid Family Leave Law (MET-PFL-3) and submit it to their health care provider. This release will end after one year, or when your family member revokes it. The health care provider will keep it on file.
- Employees must complete the employee section of the Health Care Provider Certification (MET- PFL-4). The employee, their family member, or the family member's authorized representative must provide MET-PFL-4 to their family member's health care provider.
- The health care provider completes the remainder of MET-PFL-4 and returns it to the employee's family member or their authorized representative. They then give MET-PFL-4 to the employee for submission.
MET-PFL-3/MET-PFL-4 — Release of Personal Health Information/Health Care Provider Certification of Family Member with Serious Health Condition Under the Paid Family Leave Law
For Military Leave Requests
- Employees must complete MET-PFL-5.
MET-PFL-5 — Military Qualifying Event
Employees must submit METPFL-1, the other request forms specific to the leave they are taking, and supporting documentation to MetLife via email, US mail, or fax.
- Email: firstname.lastname@example.org
- Mail: MetLife Disability - PO Box 14590, Lexington, KY 40512
- Fax: 1-800-230-9531
- Attendance and Leave Policy Bulletin
- Frequently Asked Questions for State Employees
- New York State Paid Family Leave Website
- Other Resources
For questions, email us at email@example.com.