ATTENDANCE AND LEAVE MANUAL
POLICY BULLETIN 2016-02
TO: Manual Recipients
FROM: Scott DeFruscio, Director of Staffing Services
SUBJECT: Implementation of the Productivity Enhancement Program for 2017
The Productivity Enhancement Program (PEP) allows eligible CSEA-represented, DC-37-represented, PEF-represented, and Managerial/Confidential employees in the Executive branch to exchange previously accrued annual leave (vacation) and/or personal leave in return for a credit to be applied toward their employee share NYSHIP premiums on a biweekly basis. Attached please find the Program Description, the Institution Teachers Appendix, and the enrollment form for the 2017 PEP Program.
The starting and ending dates of the PEP program for 2017 are detailed in the Program Description. The enrollment period for 2017 will be open Tuesday, November 1, 2016 through Friday, December 2, 2016.
Implementation of the program will require action on the part of agency personnel officers, agency timekeepers, and agency health benefits administrators (HBAs). Specifically, agency personnel officers will be responsible for (1) providing interested employees with program descriptions and enrollment forms; (2) verifying employee eligibility to participate; and (3) notifying timekeepers and health benefits administrators of participant enrollments and separations from service. Agency timekeepers will be responsible for adjusting the vacation and/or personal leave balances of participants upon enrollment. Questions regarding employee eligibility and leave transactions should be directed to the Attendance and Leave Unit of the Department of Civil Service at (518) 457-2295.
HBAs are responsible for processing the Health Insurance Premium Contribution Credit (HIPCC) for PEP enrollees. The Employee Benefits Division will be issuing a separate document with specific instructions for HBAs. Questions regarding health insurance transactions should be directed to your agency’s processor in the Employee Benefits Division by calling the HBA Help Line at (518) 474-2780.