Section 21.12
October 2022

TO: Manual Recipients
FROM: Jessica Rowe, Director of Staffing Services
SUBJECT: World University Games – Paid Leave for Volunteers

The World University Games will be held January 2 – 22, 2023 in locations throughout upstate New York.  Therefore, the Office of Employee Relations (OER) has entered into Memorandums of Agreement (MOA) with the Public Employee Federation (PEF), United University Professions (UUP), and the Civil Service Employee Association (CSEA) to provide leave with pay without charge to accruals to support volunteer efforts related to the Games.  Specific details for UUP-represented employees will be distributed by SUNY.  This benefit is being extended to Management/Confidential employees. 

The Adirondack Sports Council is overseeing The Games and the volunteers.  The Games will be held in Lake Placid, Potsdam, Canton, North Creek, North Elba, Saranac Lake, Queensbury, Albany and Wilmington.

Agencies have already received information about the Games, the volunteer program (WUG Leave), and employee eligibility criteria, and have been instructed to advise eligible employees on WUG Leave logistics and how to express interest in volunteering.  Agencies will retain the right to make final determinations on the participation of any employee even if they volunteer.  The Executive Chamber and OER will share a list of interested volunteers with each agency to facilitate approvals.

As a result of the MOA the following will apply:

Questions concerning this material may be directed to the Attendance and Leave Unit of the Department of Civil Service at (518) 457-2295 or to your Office of Employee Relations liaison.