Section 70.1 Transfer Determinations Among Clerical, Keyboarding and Office Aide Titles, Grade 6-15
For additional information on these transfers, see Policy Bulletin #19-01
Titles needing special requirements in addition to time in title are indicated by * on the below list of titles. The special requirements for those titles are provided at the bottom of this list. Titles with language parenthetics also require the demonstration of proficiency in the specific language at a level required for the position.
| Title Code | Title Name | Salary Grade | SPL |
|---|---|---|---|
| 0200000 | Accountant Aide | SG-13 | * |
| 0200110 | Accountant Aide Trainee 1 | Equated to 9 | * |
| 0200220 | Accountant Aide Trainee 2 | Equated to 11 | * |
| 2900100 | Administrative Assistant 1 | SG-11 | * |
| 2900130 | Administrative Assistant 1 (French Language) | SG-11 | * |
| 2900120 | Administrative Assistant 1 (Russian Language) | SG-11 | * |
| 2900110 | Administrative Assistant 1 (Spanish Language) | SG-11 | * |
| 2900200 | Administrative Assistant 2 | SG-15 | * |
| 2900010 | Administrative Assistant Trainee 1 | Equated to 8 | * |
| 2900016 | Administrative Assistant Trainee 1 (French Language) | Equated to 8 | * |
| 2900014 | Administrative Assistant Trainee 1 (Russian Language) | Equated to 8 | * |
| 2900012 | Administrative Assistant Trainee 1 (Spanish Language) | Equated to 8 | * |
| 2900020 | Administrative Assistant Trainee 2 | Equated to 10 | * |
| 2900026 | Administrative Assistant Trainee 2 (French Language) | Equated to 10 | * |
| 2900024 | Administrative Assistant Trainee 2 (Russian Language) | Equated to 10 | * |
| 2900022 | Administrative Assistant Trainee 2 (Spanish Language) | Equated to 10 | * |
| 2533100 | Appointments Examiner 1 | SG-13 | |
| 2533200 | Appointments Examiner 2 | SG-15 | |
| 2533010 | Appointments Examiner Trainee | Equated to 11 | |
| 2502200 | Assistant Insurance Fund Services Representative | SG-11 | |
| 6818000 | Assistant Workers Compensation Examiner | SG-9 | |
| 6818020 | Assistant Workers Compensation Examiner (Spanish Language) | SG-9 | |
| 2508100 | Business Document Specialist 1 | SG-9 | |
| 2508200 | Business Document Specialist 2 | SG-11 | |
| 2508300 | Business Document Specialist 3 | SG-14 | |
| 2508010 | Business Document Specialist Trainee | Equated to 6 | |
| 0107100 | Business Services Center Representative 1 | SG-11 | |
| 0107200 | Business Services Center Representative 2 | SG-14 | |
| 2546100 | Call Center Representative 1 | SG-9 | |
| 2545100 | Call Center Representative 1 (HESC) | SG-9 | |
| 2545110 | Call Center Representative 1 (HESC) (Spanish Language) | SG-9 | |
| 2546110 | Call Center Representative 1 (Spanish Language) | SG-9 | |
| 2546200 | Call Center Representative 2 | SG-14 | |
| 2545200 | Call Center Representative 2 (HESC) | SG-14 | |
| 2546210 | Call Center Representative 2 (Spanish Language) | SG-14 | |
| 2592100 | Collection & Civil Prosecution Specialist 1 | SG-14 | |
| 2535100 | Consumer Services Representative 1 | SG-11 | |
| 2535110 | Consumer Services Representative 1 (Spanish Language) | SG-11 | |
| 2535200 | Consumer Services Representative 2 | SG-14 | |
| 8970800 | Driver Improvement Examiner | SG-11 | |
| 8970775 | Driver Improvement Examiner Trainee | Equated to 9 | |
| 2560100 | Employee Insurance Examiner 1 | SG-11 | |
| 2560200 | Employee Insurance Examiner 2 | SG-14 | |
| 0131100 | Employees Retirement System Examiner 1 | SG-9 | |
| 0131120 | Employees Retirement System Examiner 2 | SG-12 | |
| 0131130 | Employees Retirement System Examiner 3 | SG-15 | |
| 0131110 | Employees Retirement System Examiner Trainee | Equated to 6 | |
| 2605100 | Examination Composition Assistant | SG-11 | * |
| 2709600 | Head Mail & Supply Clerk | SG-15 | |
| 1831600 | Head Stores Clerk | SG-15 | |
| 3616110 | Health Information Management Technician 1 | SG-13 | * |
| 3616120 | Health Information Management Technician 2 | SG-15 | * |
| 5534100 | Health Program Aide | SG-13 | |
| 2612200 | Hearing Reporter | SG-15 | |
| 2517110 | Hospital Patient Services Clerk 1 | SG-7 | |
| 2517120 | Hospital Patient Services Clerk 2 | SG-9 | |
| 2538100 | Identification Examiner 1 | SG-8 | |
| 2538200 | Identification Examiner 2 | SG-11 | |
| 0815100 | Information Technology Assistant | SG-12 | |
| 0815200 | Information Technology Specialist 1 | SG-14 | |
| 1836300 | Institution Retail Store Assistant Manager | SG-8 | |
| 6630150 | Investigative Aide | SG-9 | |
| 6630151 | Investigative Aide (Spanish Language) | SG-9 | |
| 2602200 | Law Department Document Specialist | SG-9 | * |
| 2602210 | Law Department Document Specialist Trainee 1 | Equated to 6 | * |
| 2602220 | Law Department Document Specialist Trainee 2 | Equated to 8 | * |
| 2522211 | Legal Assistant 1 (Spanish Language) | SG-14 | * |
| 2522231 | Legal Assistant Trainee 1 (Spanish Language) | Equated to 11 | |
| 2522232 | Legal Assistant Trainee 2 (Spanish Language) | Equated to 13 | * |
| 2522210 | Legal Assistant 1 | SG-14 | * |
| 2522230 | Legal Assistant Trainee 1 | Equated to 11 | |
| 2522240 | Legal Assistant Trainee 2 | Equated to 13 | * |
| 2559200 | Library Clerk 2 | SG-9 | |
| 2559300 | Library Clerk 3 | SG-14 | |
| 3600500 | Library Technical Assistant | SG-12 | |
| 2527100 | Licensing Examiner 1 | SG-12 | |
| 2527200 | Licensing Examiner 2 | SG-15 | |
| 2525100 | Licensing Services Clerk | SG-9 | |
| 2525000 | Licensing Services Clerk Trainee | Equated to 6 | |
| 6893200 | Medicaid Claims Examiner 2 | SG-14 | |
| 2580100 | Medicaid Eligibility Examiner 1 | SG-9 | |
| 2580110 | Medicaid Eligibility Examiner 1 (Spanish Language) | SG-9 | |
| 2580200 | Medicaid Eligibility Examiner 2 | SG-14 | |
| 2580210 | Medicaid Eligibility Examiner 2 (Spanish Language) | SG-14 | |
| 2580020 | Medicaid Eligibility Examiner Trainee (Spanish Language) | Equated to 6 | |
| 2580010 | Medicaid Eligibility Examiner Trainee | Equated to 6 | |
| 1812200 | Motor Equipment Storeskeeper | SG-14 | |
| 8934100 | Motor Vehicle Consumer Services Representative 1 | SG-11 | |
| 8934110 | Motor Vehicle Consumer Services Representative 1 (Spanish Language) | SG-11 | |
| 8934200 | Motor Vehicle Consumer Services Representative 2 | SG-14 | |
| 8901000 | Motor Vehicle License Examiner | SG-12 | |
| 2540000 | Motor Vehicle Representative | SG-9 | |
| 2540030 | Motor Vehicle Representative (Chinese Language) | SG-9 | |
| 2540040 | Motor Vehicle Representative (Creole Language) | SG-9 | |
| 2540050 | Motor Vehicle Representative (Italian Language) | SG-9 | |
| 2540060 | Motor Vehicle Representative (Korean Language) | SG-9 | |
| 2540020 | Motor Vehicle Representative (Manual Communications) | SG-9 | |
| 2540070 | Motor Vehicle Representative (Russian Language) | SG-9 | |
| 2540010 | Motor Vehicle Representative (Spanish Language) | SG-9 | |
| 2506100 | Nursing Station Clerk 1 | SG-7 | |
| 2506001 | Nursing Station Clerk Trainee | Equated to 6 | |
| 8381000 | Offender Rehabilitation Aide | SG-13 | |
| 8381200 | Offender Rehabilitation Aide (Manual Communications) | SG-13 | |
| 8381100 | Offender Rehabilitation Aide (Spanish Language) | SG-13 | |
| 8381010 | Offender Rehabilitation Aide Trainee | Equated to 9 | |
| 8381030 | Offender Rehabilitation Aide Trainee (Manual Communications | Equated to 9 | |
| 8381020 | Offender Rehabilitation Aide Trainee (Spanish Language) | Equated to 9 | |
| 2581100 | Office Assistant 1 | SG-6 | |
| 2581110 | Office Assistant 1 (Keyboarding) | SG-6 | * |
| 2581140 | Office Assistant 1 (Keyboarding) (Chinese Language) | SG-6 | * |
| 2581130 | Office Assistant 1 (Keyboarding) (Spanish Language) | SG-6 | * |
| 2581120 | Office Assistant 1 (Spanish Language) | SG-6 | |
| 2581150 | Office Assistant 1 (Stores/Mail) | SG-6 | |
| 2581200 | Office Assistant 2 | SG-9 | |
| 2581260 | Office Assistant 2 (Calculations) | SG-9 | |
| 2581270 | Office Assistant 2 (Calculations) (Chinese Language) | SG-9 | |
| 2581230 | Office Assistant 2 (Customer Service) | SG-9 | |
| 2581250 | Office Assistant 2 (Customer Service) (Chinese Language) | SG-9 | |
| 2581240 | Office Assistant 2 (Customer Service) (Spanish Language) | SG-9 | |
| 2581210 | Office Assistant 2 (Keyboarding) | SG-9 | * |
| 2581220 | Office Assistant 2 (Keyboarding) (Spanish Language) | SG-9 | * |
| 2581290 | Office Assistant 2 (Spanish Language) | SG-9 | |
| 2581280 | Office Assistant 2 (Stores/Mail) | SG-9 | |
| 2581300 | Office Assistant 3 | SG-14 | |
| 2581310 | Office Assistant 3 (Calculations) | SG-14 | |
| 2581320 | Office Assistant 3 (Human Resources) | SG-14 | |
| 0122100 | Payroll Assistant | SG-9 | |
| 0122010 | Payroll Assistant Trainee | Equated to 6 | |
| 0121100 | Payroll Examiner 1 | SG-12 | |
| 0121200 | Payroll Examiner 2 | SG-15 | |
| 0140100 | Payroll Specialist 1 | SG-11 | |
| 0140200 | Payroll Specialist 2 | SG-14 | |
| 6301000 | Pharmacy Aide | SG-7 | |
| 2501511 | Principal Clerk Collection | SG-11 | |
| 0849500 | Principal Data Entry Machine Operator | SG-14 | * |
| 8431500 | Principal Employment Security Clerk | SG-14 | |
| 8431510 | Principal Employment Security Clerk (Spanish Language) | SG-14 | |
| 7701110 | Print Equipment Operator 1 (Digital) | SG-6 | |
| 7701210 | Print Equipment Operator 2 (Digital) | SG-9 | |
| 7701310 | Print Equipment Operator 3 (Digital) | SG-12 | |
| 2800400 | Program Aide | SG-13 | |
| 2800420 | Program Aide (Native American) | SG-13 | |
| 2800410 | Program Aide (Spanish Language) | SG-13 | |
| 2532100 | Public Service Commission Operations Clerk 1 | SG-9 | |
| 2532200 | Public Service Commission Operations Clerk 2 | SG-14 | |
| 2532000 | Public Service Commission Operations Clerk Trainee | Equated to 6 | |
| 2233200 | Publications Production Assistant | SG-14 | |
| 2575000 | Recycling Assistant | SG-8 | |
| 0351100 | Rent Examiner 1 | SG-9 | |
| 0351200 | Rent Examiner 2 | SG-14 | |
| 0351210 | Rent Examiner 2 (Spanish Language) | SG-14 | |
| 2531200 | Senior Employment Security Clerk | SG-9 | |
| 2531211 | Senior Employment Security Clerk (Chinese Language) | SG-9 | |
| 2531215 | Senior Employment Security Clerk (Creole Language) | SG-9 | |
| 2531230 | Senior Employment Security Clerk (Korean Language) | SG-9 | |
| 2531220 | Senior Employment Security Clerk (Polish Language) | SG-9 | |
| 2531225 | Senior Employment Security Clerk (Russian Language) | SG-9 | |
| 2531210 | Senior Employment Security Clerk (Spanish Language) | SG-9 | |
| 2711300 | Senior Office Machine Operator | SG-7 | |
| 0112600 | Senior Toll Collector | Equated to 12 | |
| 2581500 | Stores & Mail Operations Supervisor | SG-12 | |
| 1831130 | Stores Clerk 2 (Motor Equipment) | SG-9 | |
| 2562110 | Student Loan Control Representative 1 | SG-11 | |
| 2562111 | Student Loan Control Representative 1 (Spanish Language) | SG-11 | |
| 2562120 | Student Loan Control Representative 2 | SG-15 | |
| 2562121 | Student Loan Control Representative 2 (Spanish Language) | SG-15 | |
| 2562100 | Student Loan Control Representative Trainee | Equated to 9 | |
| 2562115 | Student Loan Control Representative Trainee (Spanish Language) | Equated to 9 | |
| 8970825 | Supervising Driver Improvement Examiner | SG-14 | |
| 2540510 | Supervising Motor Vehicle Representative 1 | SG-14 | |
| 2540515 | Supervising Motor Vehicle Representative 1 (Spanish Language) | SG-14 | |
| 0610510 | Tax Compliance Representative 1 | SG-11 | |
| 0610515 | Tax Compliance Representative 1 (Spanish Language) | SG-11 | |
| 0610520 | Tax Compliance Representative 2 | SG-15 | |
| 0610525 | Tax Compliance Representative 2 (Spanish Language) | SG-15 | |
| 0641100 | Taxpayer Services Representative 1 | SG-11 | |
| 0641110 | Taxpayer Services Representative 1 (Spanish Language) | SG-11 | |
| 0641200 | Taxpayer Services Representative 2 | SG-14 | |
| 0641210 | Taxpayer Services Representativep 2 (Spanish Language) | SG-14 | |
| 0642100 | Taxpayer Services Specialist 1 | SG-14 | |
| 0134210 | Teachers' Retirement Examiner 1 | SG-12 | |
| 0134220 | Teachers' Retirement Examiner 2 | SG-15 | |
| 0112000 | Toll Collector | Equated to 9 | |
| 2553320 | Transportation Office Assistant 2 | SG-11 | |
| 2513400 | Treatment Unit Clerk | SG-7 | |
| 2513430 | Treatment Unit Clerk (Manual Communications) | SG-7 | |
| 2513410 | Treatment Unit Clerk Trainee | Equated to 6 | |
| 2579100 | Unclaimed Funds Examiner 1 | SG-14 | |
| 0204000 | Unemployment Insurance Accounts Examiner | SG-13 | * |
| 8346100 | Vocational Rehabilitation Counselor Assistant | SG-13 | |
| 8346130 | Vocational Rehabilitation Counselor Assistant (Manual Communications) | SG-13 | |
| 8346110 | Vocational Rehabilitation Counselor Assistant (Spanish Language) | SG-13 | |
| 2544100 | Youth Communications Aide | SG-10 | |
| 2544300 | Youth Communications Supervisor | SG-14 |
| Title | Special Requirements |
|---|---|
| Accountant Aide Trainee 1 | Completion of 6 semester credit hours in accounting, auditing, or taxation courses. |
| Accountant Aide Trainee 2 | Completion of 9 semester credit hours in accounting, auditing, or taxation courses. |
| Accountant Aide | Completion of 12 semester credit hours in accounting, auditing, or taxation courses. |
| Administrative Assistant Trainee 1 | Successful completion of an appropriate keyboarding test. |
| Administrative Assistant Trainee 2 | Successful completion of an appropriate keyboarding test AND completion of all mandatory core coursework (see GIB 19-07) |
| Administrative Assistant 1 | Successful completion of an appropriate keyboarding test AND completion of all core AND elective coursework (see GIB 19-07) |
| Administrative Assistant 2 | Successful completion of an appropriate keyboarding test. |
| Examination Composition Assistant | Successful completion of an appropriate keyboarding test. |
| Health Information Management Technician 1 | Current certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or as a Registered Health Information Technician (RHIT). |
| Health Information Management Technician 2 | Either A) Current certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA); or B) Current certification by the American Health Information Management Association as a Registered Health Information Technician (RHIT) AND one year of full time, post-RHIT health information management experience. |
| Law Department Document Specialist Trainee 1 | Successful completion of an appropriate keyboarding test. |
| Law Department Document Specialist Trainee 2 | Successful completion of an appropriate keyboarding test. |
| Law Department Document Specialist | Successful completion of an appropriate keyboarding test. |
| Legal Assistant Trainee 2 | Completion of 3 acceptable courses in Paralegal coursework. |
| Legal Assistant 1 | Both A) Possession of an associate's degree (or higher) in a paralegal/legal assistant program OR a certificate in a paralegal/legal assistant program where either the degree or certificate was granted from a regionally accredited college or university, or college or university accredited by the Accrediting Council for Independent Colleges and Schools (ACICS), or one approved by the American Bar Association (ABA), AND B) completion of all of the coursework requirements for the Legal Assistant traineeship. |
| Office Assistant 1 Keyboarding | Successful completion of an appropriate keyboarding test. |
| Office Assistant 2 Keyboarding | Successful completion of an appropriate keyboarding test. |
| Principal Data Entry Machine Operator | Successful completion of an appropriate keyboarding test. |
| Unemployment Insurance Accounts Examiner | Completion of 6 semester credit hours in accounting or statistics (or a combination of the two). |