The Empire Plan is a unique health insurance plan designed especially for public employees in New York State. Empire Plan benefits include inpatient and outpatient hospital coverage, medical/surgical coverage, Centers of Excellence for transplants, infertility and cancer, home care services, equipment and supplies, mental health and substance abuse coverage and prescription drug coverage.
TO: Agency Health Benefits Administrators
FROM: Employee Benefits Division
SUBJECT: New Report Available: Dependent Missing SSN Report
DATE: November 20, 2015
The New York Benefits Eligibility and Accounting System (NYBEAS) has been enhanced to provide a new report for PA and PE agency Health Benefits Administrators (HBA) and CUNY HBAs for Student Employee Health Plan (SEHP) enrollees.
The Dependent Missing SSN Report (BEA_DEPENDENT_MISSING_SSN) is a static report of an agency’s enrollees whose dependents have a missing or invalid SSN in NYBEAS. The Dependent Missing SSN Report is a single snapshot of NYBEAS information as of November 19, 2015.
In accordance with the federal Patient Protection and Affordable Care Act (PPACA), participating agencies and employers are required by Internal Revenue Service (IRS) regulations to request the Social Security or Taxpayer Identification number for dependents participating in the New York State Health Insurance Program (NYSHIP). This report will allow participating agencies and participating employers to easily identify those enrollees covering dependents with missing or invalid Social Security or Taxpayer Identification numbers. More information regarding these IRS regulations can be found at https://federalregister.gov/a/2014-05051.
When you select this report, you will be prompted for the agency code. After providing this information, follow the instructions from memo NY15-19 / PE15-15 / PA15-14 / PAEX15-13 / SEHP15-5 to run the report.
Agencies are encouraged to run the Dependent Missing SSN Report to make outreach to enrollees who have incomplete or incorrect dependent information on NYBEAS and to update information that is incorrect. The following data fields are reported in the Dependent Missing SSN Report:
|Report Field||Report Field Description|
|Empl NID||The enrollee’s ID number. This value is typically the employee’s SSN.|
|EmplName||The enrollee’s name|
|Plan Year||The NYSHIP Plan Year.|
|DeptID||The enrollee’s agency code.|
|EE Type||The type of enrollee.|
|Address 1||The first line of the enrollee’s permanent address on NYBEAS.|
|Address 2||The second line of the enrollee’s permanent address on NYBEAS.|
|City||The city of the enrollee’s permanent address on NYBEAS.|
|State||The state of the enrollee’s permanent address on NYBEAS.|
|Postal||The zip code of the enrollee’s permanent address on NYBEAS.|
|Dep/Benef||The person number of a covered individual in NYBEAS. Dependents can be any value beginning with 02.|
|Dep NID||The dependent’s ID number. This value is typically the SSN.|
|Name||The name of the covered dependent.|
For your convenience, a sample output from this report is enclosed. Additionally, an updated listing of HBA Reports available is enclosed. If you have any questions related to the Dependent Missing SSN Report please contact our HBA Helpline at 518-474-2780.