The Empire Plan is a unique health insurance plan designed especially for public employees in New York State. Empire Plan benefits include inpatient and outpatient hospital coverage, medical/surgical coverage, Centers of Excellence for transplants, infertility and cancer, home care services, equipment and supplies, mental health and substance abuse coverage and prescription drug coverage.
ANDREW M. CUOMO
Governor
LOLA W. BRABHAM
Acting Commissioner
PE20-02
PA20-02
PAEX20-02
TO: Agency Health Benefits Administrators
FROM: Employee Benefits Division
SUBJECT: New Report Available: GASB 75 Census Data
DATE: March 4, 2020
The New York Benefits Eligibility and Accounting System (NYBEAS) has been enhanced to provide a new report for PA and PE agency Health Benefits Administrators.
The NYSHIP GASB 75 Census Data report (BEA_GASB75_CENSUS_DATA) contains an agency’s Other Postemployment Benefits (OPEB) data.
Previously, agencies were instructed to contact the Employee Benefits Division to request their GASB 45 or 75 reports. The Department is enabling agency Health Benefits Administrators to schedule and run their own GASB 75 reports. Moving forward, the Employee Benefits Division will no longer run GASB 75 reports. The GASB 75 report available through NYBEAS contains the same data fields as the previously provided GASB 45 reports.
To run this report, follow the instructions from memo PE15-15 / PA15-14 / PAEX15-13. Be sure to add a new Run Control Id with the name ‘BEA_GASB75_CENSUS_DATA’ as indicated in the screenshot below. Reminder: each report in NYBEAS will have a unique Run Control ID. When you select this report, you will be prompted to enter the Department Id.
The following data fields are reported in the GASB 75 Census Data report:
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Report Field |
Report Field Description |
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Identifier |
Sequential number of the record in the report. |
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SSN |
The Social Security Number of the enrollee. |
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Name |
The enrollee’s name. |
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Company |
NYS = New York State PE = Participating Employer PA = Participating Agency |
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Cust Id |
The enrollee’s agency code. |
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Dept Id |
The enrollee’s agency code. |
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ChBirthDate |
The enrollee’s date of birth. |
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Sex |
M, F, U (Unknown) |
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Retirement Type |
Not consistently utilized but Indicates whether Retirement is Regular “SERV” and due to a disability “DISA”. |
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Benefit Program |
The enrollee’s benefit program. |
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Benefit Plan |
The enrollee’s level of coverage |
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Covrg_Cd |
1 = Individual Coverage 2 = Family Coverage |
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Primacy_SW |
Medicare Primary Flag (When = M) |
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Retirement_Sys |
A numeric value that represents one of the various Retirement Systems we track in our system:
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DepRelationship |
Dependent Relationship to Enrollee |
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Sick Leave |
Sick Leave Credit Amount |
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Dep_BirthDate |
The birthday of the covered dependent. |
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DepSex |
M, F, U (Unknown) |
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DepPrimacy_SW |
Dependent Medicare Primary Flag (When = M) |
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Sick Leave Type |
D = Dual Annuitant Sick Leave A = Single Annuitant Sick Leave N = None |
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Retirement Date |
Date enrollee retired. |
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Hire Date |
Date enrollee was hired. |
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Cobra Begin Date |
Date Cobra Begins for Enrollee when the Enrollee’s Record has a Cobra Event Active on it. |
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Cobra End Date |
Date Cobra Ends for Enrollee when the Enrollee’s Record has a Cobra Event Active on it. |
Additionally, an updated listing of HBA Reports available is enclosed. If you have any questions related to the NYSHIP Health Insurance GASB 75 Census Data report, please contact our HBA Helpline at 518-474-2780.
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